Brevard User's Group - Bylaws and Constitution

Brevard Users Group, Computer Club - Bylaws and Constitution
Bylaws of the Brevard User's Group, Inc.
11/16/00
Article I
Duties of Officers:
  1. President - The President shall preside at all meetings of the Board of Trustees and the Brevard User's Group (BUG); shall be an ex-officio member of all committees; and shall perform all such duties as are incidental to the office of and are property required of the President.
  2. Vice-president - In the absence of the President, the vice-president shall exercise all of the functions and shall be vested with all of the powers of the President.
  3. Secretary - The Secretary shall have charge of all papers, keep such records, make such reports, and perform such duties as are incidental to that office and that are properly required of the Secretary by the organization.
  4. Treasurer - The Treasurer shall have charge of the funds of the BUG, shall conduct its banking business and all accounts. The Treasurer shall serve as Chairman of the membership committee and keep a record of active members and receive all dues income from renewals and new members. Checks drawn shall be signed by any two (2) members of the Board of Directors.
  5. 1ST Member-at -Large - The Member at Large shall be responsible for registering members and visitors at each BUG meeting, and assist in setting up the room. He shall perform such other duties as requested by the President and assume the duties of other members of the Board (except for the President) when they are absent.
  6. 2nd Member-at Large- The 2nd Member at large shall be responsible for supervising obtaining advertising for the Newsletter. The 2nd Member-at-Large will also assume the duties of 1st Member-at-Large when he/she is absent.
  7. The Newsletter Editor- the editor shall serve as an appointed member of the Board of Directors to advise and assist the board in matters concerning the newsletter. He/she shall only have a vote on items that affect the newsletter.
Article II
Committees:
  1. The President is empowered to appoint such special committees as he deems needful at any time, or at the majority vote of the members at any regular meeting, and shall appoint such committees as the members direct.
  2. Any committee member who is absent from three (3) consecutive meetings without good cause may no longer be considered a member of that committee and may be replaced by the chairperson.
  3. Members of the Board of Directors may also serve on committees or as chairpersons of committees.
  4. The Audit committee will consist of the President a past BUG Officer, and one member of the BUG selected by the Board of Directors. The Treasurer will be a non-voting member of the audit committee. The audit committee will audit all financial records of the BUG before the election of officers each year and present a report to the Board prior to the new officers being installed.
Article III
Election of the Board of Directors:
  1. At a meeting to be held not later than two (2) months prior to the Annual Meeting, the President shall select a Nominating Committee consisting of three (3) members. The chairperson of this committee, who shall be chosen by the President from among the committee members, shall promptly call a meeting of this committee to consider nominations for the various offices to be filled. To assist the Nominating Committee in selecting candidates, a questionnaire may be given to all members. This questionnaire shall explain the function of the Nominating Committee and shall request members to enter the names of those whom they consider desirable as candidates for the respective Offices. The committee shall provide this list of candidates to the BUG membership at the next meeting of the BUG. At this time nominations may be made from the floor. Nominees must consent to their nomination. At the close of this meeting all nominations will be closed and the nominating committee will prepare the final ballot for use at the annual meeting.
  2. Voting shall take place at the Annual Meeting and shall be by secret ballot. The nominees receiving a majority of the votes cast shall be considered the winners and installed at the following meeting. In the event there are more than two candidates for an office and no candidate receives a majority, the candidate with the least votes will be dropped from the ballot and a second vote held. This procedure will be followed until one candidate receives a majority.
  3. Only active members are eligible to vote or hold office.
  4. In case of the resignation of an Officer, or a vacancy in any of the offices, the President shall select a member to fill such vacancy for the remainder of the unexpired term.
    If the vacancy is in the Office of the President the Vice President shall assume the duties of the President for the remainder of the term and the Board of Directors will select a vice-president to fill the unexpired term.
  5. There shall be only one (1) official ballot for the election of Officers which shall contain all the names of those candidates duly nominated according to the provisions of these by-laws. There shall be only one (1) official form of proxy to be used in the elections of Officers. This proxy shall be prepared and delivered under the direction of the Nominating Committee and shall contain all the names of candidates duly nominated according to the provisions of the by-laws This proxy shall be so written as to give every member who has a right to vote an opportunity cast this vote by proxy, if the member so elects, for the candidate or candidates of the members choosing.
  6. For family membership's, only the paid member is permitted to serve on the board of directors.
Article IV
Member:
  1. Proposals for membership or applications for membership shall be made to the Treasurer and must be accompanied by one (1) years dues. Annual dues shall be determined by vote of the membership and may be revised by amendment in accordance with Article 7 of these by-laws.
  2. Members shall be suspended and become inactive when their dues are one (1) month in arrears and shall be dropped from membership at the discretion of the Board of Directors.
  3. Membership privileges extend to all members of the family with the exception of voting (one vote per paid member).
Article V
Robert's Rules of Order:
  1. Robert's Rules shall govern in all matters not covered by the Constitution and Bylaws.
Article VI
Liability of members:
  1. No Officer or member shall be personally liable for any bills or obligations of the BUG, past , or present, except for the payment of personal membership dues.
  2. No officer or member of the BUG shall disburse any funds or moneys in his keeping and belonging to the BUG without authorization from the Board of Directors.
  3. No person shall use the name or mailing list of the Bug for any purpose other than those purposes which are strictly those of the BUG without the expressed authorization of the Board of Directors. This authorization is to be confirmed in writing by the President or the Secretary of the group.
Article VII
Amendments:
  1. Amendments to the Bylaws shall be proposed in writing at any regular monthly meeting, published in the newsletter and voted upon at the next regular monthly meeting.
  2. Proxy votes will not be allowed for Bylaw changes.
  3. A simple majority of the members present is all that is required for changes to the Bylaws.
  4. Each revision , amendment or repeal of a provision of the Bylaws or Operating Procedures of the BUG shall become effective at the close of business of the session at which it is approved.
Constitution of the
Brevard User's Group, Inc.
Ref. Number N05630
Article I
Name:
  1. This User's Group shall be known as "The Brevard User's Group, Inc." (hereinafter referred to as "BUG"). No computer manufacturer hereby consents to the use of its corporate name, logo, other trade names or trademarks', abbreviations of any of the above or any other proprietary marking in the name, newsletter or in any other way by, any User's Group.
Article II
Principal Office:
  1. The address of the Brevard User's Group, Inc. is P.O Box 2456, Melbourne, FL 32902-2456.
Article III
Purposes:
  1. To encourage all efforts and activities in connection with Home Computers.
  2. To promote a full discussion and exchange of ideas regarding the planning and conduct of such activities.
  3. The dissemination of the significant results of all these efforts and activities.
  4. To promote a better understanding and appreciation of the versatility and usefulness of Home Computers.
Article IV
Election of Board of Directors:
  1. The Annual Meeting for the election of the board of Directors shall be held in the month of January.
  2. Social Meetings, or additional meetings, may be held from time to time at the discretion of the President.
  3. Board of Directors' meetings shall be called by the President at such time and places as the President deems necessary, or upon the written request of three (3) Board Members.
  4. A Quorum for the transaction of business at a Board of Directors' meeting shall consist of a majority of the Board Members.
Article V
Board of-Directors:
  1. Except as provided by law or in this Constitution and Bylaws, the concerns, direction, and management of the affairs and funds of the club shall be vested in the Board of Directors.
  2. The minimum membership of the Board of Directors shall consist as of the following elected officers: President, Vice President, Secretary, Treasurer, and the Member-at-Large.
Article VI
Membership:
  1. Membership shall be open to anyone interested in the purposes and objectives of the BUG.
Article VII
Fees:
  1. Annual dues shall be the amount approved by vote of the membership.
Article VIII
Amendments:
  1. This Constitution may be amended by a two-thirds vote of the active members who are present in person or represented by proxy at any regular business meeting, amendment's shall be proposed at a regular monthly meeting, published in the newsletter and voted upon at the following monthly meeting.
Article IX
Dissolution:
  1. Should this organization be dissolved, all funds, property, and assets of the Brevard User's Group shall be given to a non-profit organization of choice as determined by the Board of Trustees, provided such organization is tax exempt under the provisions of the Internal Revenue Code.

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Created: 11:01 PM 8/24/02
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Brevard User's Group - Bylaws and Constitution